Reverse Timeline for Training: A Check List
[Note: Some of this taken from Training for Dummies, Elaine Biech, pp. 131-133.]
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As Soon as Possible
- Begin preparing workshop materials. Set learning objectives, write the lesson plan, and begin organizing materials.
- Discuss your workshop with the ATC committee and work with them on location, costs, publicity, evaluation, etc.)
- Email Felicia (email@example.com) for some mock-up fliers and a brochure, in addition to an easily modifiable registration form!
- Email the following to Tracey.Berezansky@archives.alabama.gov so she can advertise your workshop on the Archival Training Collaborative
Name of your workshop
Date and time of workshop
Contact name, number, and/or email address
Your registration form as an attachment (please save your form as an .rtf or .pdf file.)
Three Months Before
- Secure a location to have the workshop. Investigate the parking situation (location, cost, temporary permits, etc.)
- Decide the cost of the workshop and prepare a registration form.
- Prepare and send out the flyer or introductory letter for potential participants.
Repeat as needed.
- Prepare and send out a press release to local media.
Repeat as needed
One Month Before
- Finalize the lesson plan and syllabus.
- Study your subject to make sure you know it cold.Send out any preparatory materials (like an agenda) to the participants.
- Get evaluation forms, email firstname.lastname@example.org to receive them in electronic form. Request that your participants
fill these out at the end of the workshop, then forward them to the ATC committee
One Week Before
- Practice your workshop in front of a colleague, asking for input, feedback, and ideas.
- Memorize what you intend to say in the first 5 minutes or so of your workshop.
- Make a list of things you will want to remember to do or pack for the session: equipment, supplies, how to
set up the room, what you will place at the participants' seats, names and phone numbers of people who will support
the session in any way, for example, the person who has the key to the training room.
- Complete surveys or other pre-work, check to be sure you have all the responses.
- Confirm all room arrangements, refreshments, equipment, and supplies for the session.
One Day Before
- Run through the entire session, practicing with visuals
- Confirm that you have enough participant materials and all your supplies
- Check that you have your trainer's guide or notes and keep them with you to take to the session.
- Check on everything you need regarding the training site including location of restrooms, refreshments, support staff (be sure to have their phone numbers on hand), etc.
- If possible, set up the training room:
Place tables and chairs to encourage participation.
- Find out where the lights and thermostats are and if you have control over them.
- Set up and test the equipment, for example projectors and remote controls.
- Place handouts, pens, note cards, etc. at the participants' places.
- Get a good night's sleep.
One Hour Before
- Arrive at the training site at least one hour before the start time.
- Complete any last minute set up. Ensure that equipment is in the right place and works.
- Organize your tools and materials: Your notes, pencils, markers, flipcharts, etc.
- Ensure that your notes are in order and placed where you can easily access them.
- Have water and tissues handy.
- Move around the room and greet people as they arrive.
One Minute Before
- Take one more peek at your opening line.
- Take a deep breath.
- Tell yourself how phenomenal this is going to be.
- Find a friendly face.
- Go for it!
After the Workshop
- Report to the ATC with the list of participants.
- Send in the evaluations you gave to your participants.
- Send checks to the treasurer for your state.
LA: Bruce Turner, Treasurer // LAMA-ATC // Edith Garland Dupré Library // PO Box 40199 // Lafayette LA 70504